SOCIAL MEDIA & OFFICE ADMINISTRATOR
ABOUT THE POSITION
Role Summary: The Elephant Protection Initiative (EPI) Secretariat is looking for immediate short-term support across social media and office administration, in the run up to a key international conference in May 2019. This role is suitable for a recent graduate, who will be expected to demonstrate initiative and enthusiasm as they join a small, dynamic team - gaining invaluable experience of the UK and global charity sectors and insight into every level of international conservation policy.
Contract: The role is for a paid 2-month full-time contract, with a paid 2-week trial period. The daily rate of pay is £60. Unless negotiated separately, the EPI Secretariat will not provide any further remuneration or benefits during the contract period.
Hours, Location and Materials: The role is based on a 35-hour working week. Exact hours of work can be flexible, to be agreed in advance. Work can be undertaken remotely - however it is preferable for the candidate to be able to work with the team in the London office (22 Upper Ground, SE1 9PD), on at least one day a week. The candidate will need their own laptop or similar.
The focus of the role is the effective running of the EPI and the EPI Secretariat’s social media, as well as the provision of administrative and logistical support essential to the daily operations of the EPI team. As a key part of a small team, you will be expected to use clear communication and excellent time management as you take on a variety of ongoing and one-off roles as needed, often working to deadlines. These tasks will involve public communications, research and reporting, event-planning, and core office management.
Update content on EPI and EPI Secretariat Facebook and Twitter accounts, and the Secretariat Instagram account (minimum of one post a day on Twitter and Facebook for EPI and the Secretariat and minimum of 2 Instagram posts a week for the Secretariat).
Research of relevant articles, edited and developed into social media content, which can be checked with the team before sharing on our channels.
Develop sharable content on the progress of the EPI Secretariat’s work for our channels.
Support the promotion of the EPI and the work of its partner organisations by sharing their social media channels’ content, when relevant.
Research and draft blog posts for review, on topics relevant to elephant conservation, for the EPI and EPI Secretariat’s websites.
Plan social media delivery through a calendar of posts relating to known key and related upcoming events or the topics researched above.
Provide monthly summary updates of analytics across EPI and EPI Secretariat social media.
There would also be an opportunity to develop a social media strategy for the EPI and EPI Secretariat, to help drive wider engagement.
Handle calls to the office number (n/a if working remotely) and messages to the general email address and other ‘front of house’ duties.
Respond to general enquiries through the EPI website.
Manage and update the EPI contact database – Pobuca – as needed in a timely manner.
Monitor and record public statements regarding elephant conservation and the EPI from Heads of State, high-level representatives of Partner Organizations, and other persons of importance to the EPI.
Manage spreadsheet of notable poaching events, ivory thefts and large-scale seizures etc.
Manage our record of other ongoing elephant conservation initiatives and organisations.
Manage the record of EPI Implementation activities and Team Travel.
Coordinate travel for the team, EPI government partner representatives and others traveling with the support of the EPI – this may include securing flights, accommodation, visas, local transport, support letters, etc.
To research issues, events or persons, and provide summaries and informative evaluations for the team, when required.
Occasionally procure office supplies and handle post.
Lead on logistics for the team’s weekly meetings, and deliver an informative set of
minutes to be used for future reference (particularly for reports).
Assisting with one-off projects as required eg. engagement with international conservation conferences, and meetings and events hosted by the EPI Secretariat.
You are expected to be:
An enthusiastic and committed self-starter who is able to work well independently.
Must demonstrate a strong level of administrative, communication and writing skills.
We are seeking an individual with an eye for detail, and a keen interest in nature and conservation.
Proficient user of Instagram, Twitter, Youtube, Facebook and familiar with using social media management platforms such as Hootsuite and Tweetdeck.
Fluency in English, both written and verbal, with proven presentation, proof reading, and editing skills is a must.
Ease with basic Office software (Excel, Word, PowerPoint) and Mac and Windows OS.
Effective time-management skills, demonstrated ability to work under pressure, managing competing demands and delivering satisfactory and timely results.
A strong team player with the ability to work effectively with multicultural and multidisciplinary partners, displaying cordiality and confidence in handling partner relations and general inquiries from people from all walks of life.
A good understanding of Africa and the conservation landscape in Africa.
In this role, you will benefit from:
Playing an important part in a variety of roles key to the day to day running of a small international NGO.
Gaining an understanding of conservation issues in Africa.
Building experience in handling social media channels and various office administration requirements for a charity.
An opportunity to develop/enhance transferable skills that can be applied in a range of settings.
Please note: Applicants must be eligible to work in the UK, and be able to provide at least two academic or workplace references on request.